Post Go-Live Reporting Reconciliation Checklist

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Use this checklist when the ERP is live but leadership no longer trusts the reports. It helps trace mismatched numbers back to source data, definitions, refresh logic, timing differences and ownership gaps.

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What to reconcile first

Report area	Source of truth	First check	Likely owner
Sales and revenue	Finance ledger and ERP orders	Month total, credits, cancelled orders, cut-off timing	Finance
Stock value	ERP stock valuation and finance	Valuation method, location, status and timing	Finance and operations
Backlog	ERP open orders	Open order status, partial shipments and cancelled lines	Operations
OTIF or despatch	ERP despatch and order dates	Date logic, split shipments and exclusions	Operations
Margin	ERP costs and finance	Costing method, currency, freight and manual adjustments	Finance

Five checks before rebuilding dashboards

• Confirm the business definition of the number before changing the visual.
• Check whether the dashboard and ERP are using the same date, status and cut-off rules.
• Trace a small sample from the report total back to source transactions.
• Separate refresh timing differences from actual data-quality defects.
• Create an exception log with owner, cause, fix and retest evidence.

When to escalate

Escalate when finance cannot sign off the board pack, operations have returned to spreadsheets, the ERP partner says the system is correct, or the same mismatch appears every month without a named owner.

Evidence note

These resources are based on practical ERP migration, data-readiness and reporting-reconciliation controls: named owners, source inventories, issue registers, source-to-target maps, validation evidence and sign-off before leadership relies on the numbers.

Related resources

ERP data migration checklist for SMEs This ERP data migration checklist helps SME teams check scope, ownership, cleansing, mapping, validation, reconciliation and cutover sign-off before old data is loaded into a new ERP system. Source-to-target mapping template This source-to-target mapping template helps migration teams capture source fields, target fields, transformation rules, validation checks, owners and sign-off status before ERP, CRM or finance-system test loads. Power BI reporting trust checklist This Power BI reporting trust checklist helps SME teams test whether dashboard problems come from report design, unclear definitions, bad source data, refresh failures or missing reconciliation controls. Data quality audit checklist for SMEs This data quality audit checklist helps SME finance and operations teams find duplicate records, missing owners, inconsistent values, spreadsheet workarounds and reporting defects before migration, reporting or automation work starts. Need help using this?
Digital Adaption helps UK SMEs produce migration readiness packs, data-quality issue registers, owner matrices and reconciliation evidence. Book a data risk call. Start with a 30-minute data risk call