DIGITALADAPTION
The Replace-It Calculator

What's that manual job or monthly subscription really costing you?

Quick answer

The Replace-It Calculator explains practical Digital Adaption support for UK SMEs, with a focus on data quality, ERP migration readiness, reporting trust, automation or delivery where it fits the page.

Name the thing that's eating your time or your budget. See what it costs you a year, and exactly how much you could spend replacing it and still come out ahead.

What it costs you now
Most things cost you twice: the time your team spends on it and any software you're paying for. Put in whatever applies, you can leave one at zero.
hrs/wk
£
£/month
Licences for the replacement
The bit most people get wrong, and it can swing the whole answer. It depends entirely on what the app connects to:

• If it only uses standard Microsoft connectors (SharePoint, Outlook, Excel, Teams) and your team already has Microsoft 365, the licence cost is usually £0, it's covered by what you already pay.
• If it needs premium features (Dataverse, SQL, custom connectors), every person who uses the app needs a paid Power Apps licence on top, roughly £7.60–£16.40 per user / month. Even E5 doesn't cover this.

Either way, you only licence the people who use the app, not your whole company. Put in whatever applies, set it to £0 if you're confident it's standard connectors only.
people
£/mo
Put in some hours and a rate, or a monthly software cost, so there's something to work from.
Your holiday booking system costs you
£0a year, every year
What you could spend replacing it

Here's the honest maths. At each build price below, this is what you'd save (or lose) over 3 years, with the licences counted in. The dashed line is your break-even, spend below it and you're ahead.

Already been quoted for this?

Drop in a price you've been given and find out the exact cost-to-benefit, whether it's a smart spend or someone's having you on.

£
Payback
3-year saving

Want to know what yours would actually cost?

This is exactly what I do, replace the manual graft or the monthly subscription with one thing that fits, and stop the bleed. Tell me what you're wrestling with and I'll give you a straight figure.

✓ On its way. I'll be in touch.

A rough estimate to start a conversation, not a quote. Real numbers depend on your actual setup. Nothing you enter leaves your browser.

Start with a 30-minute data risk call

Find out why the numbers do not match before the project gets expensive.

Tell me what needs to migrate, what no longer reconciles, or which report the business no longer trusts. If there is a fit, we start with a 5 to 10 day ERP Data Readiness Review.